Can People Upload to My Dropbox Securely

Enquire a client to send you files over e-mail and it's just a affair of fourth dimension before y'all see issues like file size limits or lose those email attachments in long threads. There are a few other ways you can request files from clients, and a popular option is to use a shared drive like Dropbox.

Ditch the endless email threads

Spare yourself the fourth dimension wasted searching for attachments deep in your lengthy email threads. When you use Content Snare, clients tin can upload large files to y'all straight through the platform.

Beginning your trial here

What is a Dropbox file request?

Dropbox file requests are an easy way to receive big files from your clients. The Dropbox feature is easy for your clients to employ, and doesn't crave them to have a Dropbox account to submit files.

Here's a footstep-by-stride guide on how to utilise Dropbox to receive files, a couple of things to keep in mind, and another option to explore if you're a business looking for a more powerful file asking tool.

How to utilize Dropbox file requests

1. How to create a Dropbox file request

You demand a Dropbox account to create a file asking. Once yous sign upwards for an business relationship, log in to your Dropbox account.

Under the "files" heading on the left sidebar of the dwelling page, select "file requests".

On the new file requests folio, click the bluish "new asking" push button on the right.

A "create new request" window volition pop upwards asking you to fill in some fields.

Hither's what to include in your request to make certain you go the correct files from your clients:

• Title
  This explains what the request is for and volition exist the default name of the folder you lot create within Dropbox.

  It's non a bad idea to be specific with this name to stay organized. If you're requesting headshots, for example, proper noun it "Headshot Photos, Baronial 2020".

• Description
  The clarification field in Dropbox is optional, only if you want to spare yourself a whole lot of back and forth when clients send you the wrong files, we recommend filling it out with detailed instructions. The more specific, the better!

  Y'all tin can specify things similar:
  - file type (PNG, not JPEG for instance)
  - image size (minimum and maximum pixels)
  - photo orientation (portrait vs landscape)
  - a descriptive note like "brand sure nosotros can see your shoulders in the headshots."

• Folder for uploaded files
  This tells you where your clients files will go once they submit them.

  Dropbox selects "file requests" as the default folder, but you lot can select a different Dropbox folder manually if you click on "change folder".

• Ready a deadline
  Another optional feature with Dropbox is setting a borderline.

  Activate this feature by checking the "set a deadline" box.

  When you check the box, the window will expand to show you lot 3 more fields.

  Select your deadline appointment and deadline fourth dimension past clicking on the down arrows next to each field.

  You tin then choose whether or non you desire to allow late uploads past that borderline, and if and then, how many days belatedly you lot volition take the file asking.

Once you accept your fields field in and your options selected, click the blue "create" push button.

You'll receive an automatic email from Dropbox confirming yous've created a file asking and giving you the option to preview information technology if yous'd like. This is what information technology will look like.

2. How to share a Dropbox file asking

One time you lot have your new file request set, a window volition pop up titled "share file asking".

In the "add together a bulletin" space, you can add in an optional message for your clients. You might want to include i if your client isn't familiar with Dropbox yet and you desire to allow them know this email is coming from you.

So, you can share the file request in one of 2 means:

• Email
  In the "to" field, you lot tin can blazon in your clients electronic mail accost.
• Share a file request link
  Under "share a link instead" you'll see a long machine-generated link that sends visitors straight to your file asking.

  To utilize this link, click the white "re-create" button and the link will get copied to your clipboard.

  You may want to share through the link instead if you lot plan on contacting your client or uploader via some other platform like Slack or Asana.

Click the blueish "share" button to send off your file asking via electronic mail, or the white "done" button to close the window after you've copied the Dropbox file request link to your clipboard.

How to change a Dropbox file asking

Create a file asking and realize yous totally screwed up with embarrassing typos, forgot to add in the nearly important spec, or completely blanked on sending it to another member on your clients' team? Whoops!

Don't worry, you can still edit your file request even if you've closed off the file request window.

Here'due south how to change your Dropbox file request:

Return to the "file requests" page in the Dropbox sidebar.

You will see a list of your "open" and "closed" requests.

Click on the three dots at the very end of the binder (or requests) row on the right.

You will have the options to:

• Re-create link
  When you click this, the link to your file request volition get copied to your clipboard again. You will see a small black window pop up at the bottom of your screen confirming it has been copied to the clipboard.
• Share
  Click here to re-share your request, or share it with more contacts. The aforementioned "share file request" window will popular up again asking y'all to share by email or link.
• Edit
  This is where you tin can edit your original file request including the title, description, and borderline.
• Close
  If you no longer demand to receive files for your file request, selecting "close" volition close the request, and motion information technology to the "closed" tab of your file requests.
• Re-open up (on the airtight requests tab)
  If yous're wondering how to reopen a closed Dropbox file request, select the "airtight" tab on your file requests page.

  Click the three dots at the end of the row.

  Select "re-open".

This will open your file asking again, and move information technology to the "open" tab of your file requests.

How to upload files to a Dropbox file request

At present permit's take a wait at how this all works on your clients' side.

If you've sent your client the asking via e-mail, they'll receive an e-mail from Dropbox that looks similar this:

Whether they click the blue button in the email or access the link you lot sent over elsewhere, they'll see your file asking complete with the title the description you wrote in. It'll look similar this:

Your client tin now upload to your file request by clicking on the "add together files" button. It volition give them the pick to search for and upload:

• Filed from their estimator
• Folders from their computer
• Files or folders from their own Dropbox if they have an account

They can likewise elevate and drop files from their estimator over the Dropbox window.

Once your client has selected their files, the window will look like this:

While they won't need a Dropbox account to upload files, they volition need to leave a name and email address in the field at the bottom.

Once they hit the blue "upload" push, they'll get a confirmation that their files went through.

Should they have missed a file, they still get the option to upload more files.

They'll also go an electronic mail confirming what they uploaded.

How to view files from a Dropbox file asking

Once your client uploads their files to your file request, yous'll get an email from Dropbox letting yous know. Information technology'll look like this and will invite yous to view the files:

And boom! Y'all'll see a list of the files your customer has uploaded on your file asking folio.

Once you're in there, in that location are a couple of actions y'all can take past clicking on the three dots on the far correct.

You can:

• Share
  Share this file with someone else on your team, again via email or link.
• Download
  Select a location on your figurer that you desire to save the file to.
• Send with transfer
  Dropbox transfer lets you securely transfer big files to anyone and ostend commitment. Offered as an upgrade option, Dropbox lets you effort this characteristic for free.
• Add a comment
  This will open up a new window next to the file and give yous a infinite to leave a comment. You might use this space to say something like "Got it, thanks!", or mention an effect with the file "Not certain this is the correct one?".

  When you get out a comment, it will notify your uploader.

• Star
  Add a star next to the file or binder for like shooting fish in a barrel finding later.
• Version history
  This will bear witness you a history of versions of the file equally well as when information technology was uploaded. Information technology volition come in handy if you've had to enquire your customer for multiple uploads to make corrections.
• Rename
  You can rename the file if you lot want to format information technology in a different fashion than your client has. For example, if your client had the file name as random numbers like 4566870, you might alter information technology to "Headshot_team member name_date" to stay organized.
• Move
  Move the file or folder elsewhere in your Dropbox
• Copy
  Copy over the file or binder elsewhere in your Dropbox.

Dropbox limitations to consider

Compared to some other shared drives, nosotros think Dropbox is really great for receiving files considering information technology has a simple interface, doesn't require uploaders to have a Dropbox account, and has a specific file asking feature.

In that location are a few things to go on in mind if yous want to use Dropbox to receive files though:

• Approving or rejecting files takes some manual work
  Although Dropbox has a comments characteristic where you lot can leave feedback on uploaded files, it doesn't requite you the option to easily approve or pass up the uploaded file.

  If a client uploads the incorrect version of a file, y'all'll have to go out them a comment and hope your client notices Dropbox's automatic email with your comment, or take matters into your ain easily and follow up with the customer over email. Bit of a time-waster.

• No built-in checklists
  Some other limitation of Dropbox is that it doesn't have checklist features where you can bank check items off a checklist as the files come in. Even though you see when a customer has uploaded content, you tin't encounter what'due south outstanding.
• No email reminder schedules
  Dropbox will send your clients an email letting them know when a asking has been created. Merely after that, it won't necessarily follow upwardly regularly. This once more requires you to utilize e-mail to remind or follow upwards with your clients.
• No text inputs
  Shared drives like Dropbox are made for people to upload documents and images. It falls short when information technology comes to collecting text responses. Let's say you want a client to complete a form, and so Dropbox isn't the best solution for that.
• Storage limits and file size limits
  Another affair to keep in mind is what limits come with your Dropbox plan. Dropbox's gratuitous plan starts y'all upward with 2GB of free storage, from there, you can upgrade to different subscription options for individuals and for businesses, some plans of which offer unlimited storage.

  So if you're going with a free or cheaper programme, you lot'll want to stay on pinnacle of cleaning up your files and deleting those you no longer need to make sure you still have the space to collect files.

  Compare Dropbox storage and pricing to other shared folder options here.

A Dropbox file request alternative

If you're worried about whatsoever of these Dropbox disadvantages, then y'all might want to consider another, more extensive tool for collecting files. And you betcha, information technology's our very own!

We built Content Snare to overcome the near mutual limitations of shared drives and traditional forms. Here are some features of the platform that will make your life easier when it comes to requesting files:

• Upload a combination files and text information
  In that location'southward no need to rely on 1 platform for files and images, and another for text. Content Snare can be used to collect both types of content. When you set a request, yous can enquire for a combination of text, images, video, yous name it.
• Keep rails of files with checklists
  If yous're a bully freak similar we are, and then y'all'll honey Content Snare's congenital-in checklists that yous can create as you set upwardly your request. Rather than creating your own excel sheet or jotting it all downwardly on paper, you lot tin can simply check content off the list as it comes in, and be able to run across what'due south even so missing in a glimpse.

• Approve or pass up files as they come in
  Rather than dropping clients a comment or sending followup emails, Content Snare lets you approve or reject files as they come up in. This volition salvage you endless time going back and forth with your clients.

• Automated and scheduled email reminders
  We mentioned how Dropbox sends out an initial e-mail simply won't necessarily send regular e-mail reminders to clients. When you employ Content Snare, you lot can set up fourth dimension periods where the platform will do the work to remind your clients to send over their content.

  Since you can usually spend a practiced 10 minutes at a time on reminding clients over e-mail, this is another huge time saver when yous add information technology all up!

• Clients don't demand an account to upload
  Last but not least, nosotros've made life easier for your client too and removed any annoying barriers past making sure they can upload to Content Snare without having a Content Snare business relationship.Aye!

If you're thinking about switching to Content Snare and take whatsoever questions, drop us a annotate and nosotros'll be sure to answer.

Manage your entire file asking process with an all-in-one tool

Content Snare helps you request files, ship out reminder emails, approve or reject customer files, and stay organized with a checklist.

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Source: https://contentsnare.com/dropbox-file-request/